Safety Management Guidelines
Purpose
By establishing measures and procedures for handling safety incidents within the SNUH Institute of Convergence Medicine with Innovative Technology (hereinafter the "Institute"), this guideline aims to enable a prompt and systematic response when incidents occur, to minimize injury and loss, and to facilitate activities that prevent recurrence.
Scope of Application
This guideline applies to the Institute's facilities and to all staff and researchers who enter the Institute. Matters not specified in this guideline shall follow the Biomedical Research Institute Safety and Environmental Management Guidelines and the Seoul National University Hospital Safety and Health Management Regulations.
Responsibilities and Authority
Safety management responsibilities at the Institute are assigned as follows.
ICMIT Director
Chief OfficerServes as the chief officer for safety management within the Institute and appropriately supervises and directs the establishment and implementation of incident management and prevention measures.
Head of the Convergence Medicine Research Support Team
Emergency Response LeadWhen a safety incident occurs, serves as the officer overseeing emergency response and management and may directly command and direct response activities.
Incident Response System
Incident Reporting Procedure
When an incident occurs, report and respond according to the following six-step procedure.
Initial First Aid & Evacuation
When an incident such as a medical emergency, fire, or injury occurs, the first person to discover it (staff member) carries out, to the extent possible, first aid, evacuation, and alerting activities (activating the alarm).
Emergency Reporting
Depending on the type and scope of the incident, notify the following departments (organizations) first as needed.
- · In-hospital fire report: ext. 119 (02-2072-2119)
- · Medical emergency: Emergency Administration Team, ext. 2813
- · Security-related incident: ICMIT Security Office (lobby), ext. 5384
Reporting Up the Chain
When an incident occurs, the staff member reports it to the Head of the Convergence Medicine Research Support Team and reports along the chain to the supervisor / center director / institute director.
Overall Response & Assignment of Personnel
The Head of the Convergence Medicine Research Support Team is responsible for the overall response to reported incidents and may designate personnel within the Institute to carry out related tasks.
Requesting Cooperation from Relevant Departments
The Head of the Convergence Medicine Research Support Team may, when necessary, request cooperation from relevant departments such as the Biomedical Research Institute Division of Laboratory Safety.
Escalation Reporting
The Head of the Convergence Medicine Research Support Team reports to the ICMIT Director and may also report to the Head of the Research Planning & Management Team when necessary.
Incident Reporting System
External Organizations & Emergency Contacts
| No. | Department/Facility | Contact | Notes |
|---|---|---|---|
| 1 | Convergence Medicine Research Support Team | 02-2072-0337 | Overall incident response |
| 2 | In-hospital fire station (Main Bldg. Disaster Prevention Room) | 119 (02-2072-2119) | - |
| 3 | Jongno Fire Station | (Day) 02-6981-5674 (Night) 02-6981-5700 | - |
| 4 | Hyehwa Police Station | 02-762-0112 | Safety management |
| 5 | ICMIT Security Office (lobby) | 02-6072-5384 | - |
| 6 | ICMIT Disaster Prevention Room | 02-6072-5387 | HVAC, electrical, mechanical, CCTV, water leaks |
| 7 | Emergency Medicine Dept. Emergency Administration Team | 02-2072-2813 | - |
| 8 | Construction Dept. Environmental Safety Part (Elevators) | 02-2072-2173 | - |
| 9 | Construction Dept. Environmental Safety Part (Fire Safety Manager) | 02-2072-2277 | - |
| 10 | Biomedical Research Institute Division of Laboratory Safety | 02-2072-4432 | - |
| 11 | In-hospital Telecommunications Part | 02-2072-2734 | - |
| 12 | In-hospital Facilities Part | 02-2072-2218 | - |
| 13 | Korea Electrical Safety Corporation (Seoul Regional HQ) | 02-6488-6200 | Electrical facility management |
| 14 | Korea Gas Safety Corporation (Western Branch) | 02-393-0795 | Gas facility management |
Fire Hydrant & Extinguisher Locations
| Floor | Fire Hydrant | Fire Extinguisher |
|---|---|---|
| 15F | Smart Education Center entrance | Restroom entrance, each room's doorway (inside) |
| 14F | Restroom entrance | Restroom entrance, right of doorway, next to hydrant |
| 13F | Right of doorway | Left/right of doorway |
| 12F | Right of doorway | Left/right of doorway |
| 11F | Restroom entrance | Restroom entrance, Large Conference Room 1 entrance, Medium Conference Room 1 entrance |
| 10F | Medical Robot Mechatronics Lab doorway (inside) | Restroom entrance, Medical Robot Mechatronics Lab doorway (inside), in front of Storage Room 1009 |
| 9F | Right of restroom entrance | In front of the HVAC room, in front of the hydrant |
| 8F | Right of restroom entrance | Restroom entrance, doorway entrance, next to storage room |
| 7F | Right of restroom entrance | Right of doorway (in front of hydrant), Shared Electronics Workshop doorway (inside) |
| 6F | Right of doorway | Right of doorway (in front of hydrant), in front of 6F Conference Room 2 |
| 5F | Right of doorway | Left/right of doorway |
| 4F | Right of doorway | Left/right of doorway, Dry Lab (Room 408) entrance |
| 3F | Right of doorway | Left/right of doorway, Conference Room 1 entrance |
| 2F | Restroom entrance | Restroom entrance, Innovative Medical Technology Research Institute doorway (inside), outside the ICMIT doorway |
| 1F | Restroom entrance | Restroom entrance, in front of the Usability Evaluation Room in the Prototyping Lab |
| B1 | Right of doorway | Right of doorway (in front of hydrant), Health Insurance Analysis Center doorway (inside) |
| B2 | Main Auditorium entrance (inside) | Main Auditorium entrance (next to hydrant), in front of the control room, in front of the elevator |
| B3 | Parking lot entrance (in front of the elevator) | In front of a column in the parking lot |
| B4 | Parking lot entrance (in front of the elevator) | Parking lot entrance (in front of the elevator) |
| B5 | Parking lot entrance (in front of the elevator) | Parking lot entrance (in front of the elevator) |
| B6 | Machine room entrance | Machine room entrance |
Incident Investigation, Action, Reporting, and Recording
Incident Investigation and Action
- · The department where the incident occurred submits the 'ICMIT Safety Incident Report' (Appendix 1) to the Convergence Medicine Research Support Team within 48 hours of becoming aware of the incident. However, if incident handling is delayed or there are special circumstances and a verbal report has been made, the report submission deadline may be extended.
- · Except in special cases, the scene of a safety incident must be preserved in its original state until the investigation into the cause is complete, and must not be altered or damaged without the direction of the Head of the Convergence Medicine Research Support Team.
- · When an incident occurs, the Head of the Convergence Medicine Research Support Team oversees the incident response, actions, investigation, and reporting, and may handle these with the cooperation of relevant departments as needed.
Corrective Actions
The Head of the Convergence Medicine Research Support Team and the Institute Director may decide on corrective actions such as the following, taking into account the cause of the incident and subsequent measures, but are not limited to these.
- · Submission of an incident statement
- · Corrective and warning measures
- · Education and training
- · Restriction of Institute use
- · Restriction of Institute access, etc.
Recurrence Prevention Activities
The Convergence Medicine Research Support Team investigates the circumstances and causes of incidents to establish measures for preventing the recurrence of similar incidents, and, through feedback on incident outcomes, continuously improves the safety of the Institute.
Reporting and Recording
The Head of the Convergence Medicine Research Support Team reports on reports, corrective actions, and recurrence-prevention activities to the Institute Director and must maintain and manage the related records.